The decision has been taken to help reduce the company’s carbon footprint by cutting back on the volume of paper used in letters and envelopes, as well as reducing print volumes and the environmental impact associated with postal vehicles.
The switch also promises customers a swifter and more efficient service. Invoices will automatically be sent out on the same agreed terms as previously, without postal delays.
James Miller, Managing Director of Brentwood Communications, said:
“We take Corporate Social Responsibility seriously at Brentwood and we are always looking for ways to make our business greener and more environmentally friendly. We understand that our own growth as a business means contributing our bit to environmental and social sustainability, not just economic.”
“The way paper and print are used in an office can go under the radar a little bit because we all take it for granted. But when we started looking into this and weighed up all the paper, printing and envelopes we used to get our monthly invoices ready, we were quite shocked. Then you have to add in the fuel used to send the invoices out by post.
“The fact is, in the 21st Century, there is the option of doing things a different way. All of our customers have e-mail, so sending out invoices digitally just makes sense. It is the right thing to do.”
James added that e-invoicing made good business sense to Brentwood whilst promising improved service to clients.
“Digital invoices can be synchronised with sales so they are generated automatically on the right dates, with minimised risks of clerical or printing errors,” he said. “From a business point of view, it allows us to work more efficiently.
“There are also obvious cost savings – with an e-mail there are no paper costs, no expensive printers to maintain, no stamps or franking. It gives us an additional margin we can then pass onto our customers with exceptional value in our products.”
If you have any queries regarding our switch to e-invoicing, please get in touch with us on 01245 403520.